Presentation Guidelines

What can I expect on the day?

Each room is clearly marked at the entrance with a door sign that will identify the theme and stream of your session- be sure to match your room number with your allocated session.

The room will be set in a theatre (chairs only) format to the maximum capacity- please ensure all attending are seated and not standing in front or to the sides of the room entrance, this is a venue firehazard prevention requirement.

At the front of the room a low-level stage is included, with three stools, lectern and projection screen above, please welcome speakers to near the stage and use the lectern mic when they speak.

Chairpersons are encouraged to speak from the lectern and remain seated in a reserved seat at the front of the room.

Speakers not wishing to be seated on stage – please ensure they too sit in a reserved seat to minimise time to the stage.

Welcome all speakers to the stage at the end for the Q&A.

In preparation for the session

Please identify the speakers from your session- should you have any queries regarding their presentation, pronunciation of their name, ideal questions to ask- please connect with speakers prior to the conference, LinkedIn profiles are available on the ICONN website.

Arrive approximately 10mins before the session commences so you can meet and greet speakers- if you do not have all speakers in your allocated room 5 minutes prior to the session commencing, please advise the event organisers, there will always be a team member in a room or foyer near your room if not in your room.

Review the topics of the presentations prior to structure at least 1 question per speaker to have ready should there not be any audience questions.

Do not include questions at the end of your session if the session end time has been reached by the presentations, remind speakers of their remaining talk time from your seat using the flash timer cards provided. Should they continue to talk, politely interrupt them to wrap the presentation. It is essential to remain on time with a full program across each day.

Please keep your welcome and introduction of the speakers to a minimum. No more than 1-2 sentences in the welcome and introducing the speaker. This will ensure maximum time is allocated to the presentations and Q&A.

Conclude the session with a thank you to all speakers and encourage the audience to connect directly with the speakers over the various catering breaks.

What if I need help?

In all session rooms, there will be an AV technician at the back of the room and Conference Organisers will be available at the registration area.

What if I am unable to attend?

Should you have unexpected schedule change or ill on the day, please contact Samantha Lac 0403 467 456 no later than 2 hours before your expected session is to commence.

What is expected of me as chairperson?

The chairperson is expected to manage the session, and this includes but is not limited to the following actions:

• Introduce the session
  Introduce the speakers (biographies are not necessary due to time constraints, full name and presentation title is sufficient)
• Facilitate Q&A
• Ensure the session runs to time and does not exceed the allocated time
• Close the session and thank speakers/audience
• Discuss with your co-chairperson how you will divide the role within the session. For example, one may choose to open/close session while the other may choose to facilitate Q&A.

How will Q&A work?

Questions from the audience will be via a room mic – we encourage you or your co-chair to pass this around the room in order to ensure quality of sound and question order within the room.

Important note: if an audience member calls out a question whilst seated, you must repeat the question so everyone can hear. Chairpersons / speakers must always speak into the microphone.

The agenda will show the following information:

• Connect to the conference mobile agenda-a link will be provided a few days prior to the conference.
• Session information including the title of the session, speaker names, presentation titles and presentation lengths.
• Updates to your session will automatically be made through the agenda – it will be important to refresh this regularly.

Please find the mobile agenda here.

Can you help us?

If you are willing to be an emergency replacement chair on the day- sometimes with very limited notification, please email us at info@iconnference.com we will confirm your availability and should we need a replacement chair we would appreciate your support and assistance on the day. Thank you to those who are able to support ICONN with this process.

Acknowledging Australia’s First Nations people
Our opening ceremony includes a local elder welcoming all of us to Sydney and wishing every success of ICONN.

Those wishing to include an acknowledgment of the local traditional owners please reference the belowas a guide to your acknowledgement.

Please note this is a very individual decision to make and not a requirement from the Indigenous community being we have a welcome from the local elder at the commencement of ICONN.

Our conference is being held on the lands of the Gadigal (Gadi-gal) of the Eora Nation people, and I wish to acknowledge them as Traditional Owners.
I would also like to pay my respects to their Elders, past and present, and Aboriginal Elders of other communities who may be here today.